Everything between “invoice sent” and paid.
PayNudge does one job: getting freelancers and small agencies paid for work they've already done, politely and on time. Here is everything it does to get there.
Add an invoice in seconds
No integrations or accounting software. Start from the invoice you already sent.
Reads your invoice for you
Upload a PDF or snap a photo. PayNudge pulls out the client, contact, invoice number, amount, currency, issue date and due date for you to confirm.
Or type it in
Prefer not to use AI for this? Enter the details by hand. Everything else works exactly the same.
Your payment link in every reminder
Add a Wise, PayPal or Stripe link to an invoice, and PayNudge includes it so paying is one click for your client.
Contract analysisPro & Studio
Upload the contract and PayNudge highlights the payment terms, late-fee clauses and anything that affects what you can claim.
Drafts that sound like you wrote them
Your clients hear from you, in your words. PayNudge just makes sure the right message goes out at the right time.
Your voice, learned from your emails
Paste a few emails you've sent. PayNudge matches your greeting, sign-off, sentence length and how direct you are.
Tone and relationship per client
Warm, neutral or firm, combined with long-term, new or repeat late payer. The same step reads very differently for each.
Facts from your invoice, never invented
Amounts, dates and interest figures come from your invoice and our calculator, not from the AI. Drafts never make up legal claims.
Edit or regenerate anything
Change a word, rewrite a paragraph, or ask for a fresh draft. You always have the final say on what's sent.
- From
- Sam Rivera <sam@riveradesign.co>
- To
- Dana Whitfield at Northwind Studio
- Subject
- Quick reminder: invoice INV-0142
Hi Dana,
Hope the launch went well. The new site looks great out in the wild! A quick note that invoice INV-0142 for £4,800 was due yesterday. In case it slipped through the cracks, I've attached it again with the bank details.
Thanks so much, Sam
INV-0142.pdf
Escalates politely, then formally
A sequence that gets a little firmer each time, so you never have to decide when it's okay to push.
- Day 1
Friendly reminder
A light nudge the day after the due date, with the invoice and your payment link attached.
- Day 7
Check-in
Asks whether anything is holding the payment up, and makes it easy to reply with a date.
- Day 14
Firm reminder
Clear and polite. States how overdue the invoice is and asks for payment by a specific date.
- Day 30
Statutory interest notice
Pro & StudioFor UK and EU business clients: the interest and fixed compensation you're entitled to, calculated for you.
- Day 45
Letter before action
Pro & StudioA formal draft with PDF export for you to review. It is never sent automatically.
Five-step sequence
Friendly reminder, check-in, firm reminder, statutory interest notice and letter before action, timed from the due date.
Business-hours sending
Emails go out on weekdays during working hours in your time zone, so they arrive when your client is at their desk.
Statutory interest noticePro & Studio
For UK and EU business clients, PayNudge calculates interest and fixed compensation and drafts a clear notice.
Letter before actionPro & Studio
A formal final demand you can export as a PDF. It is always a draft for you to review and is never sent automatically.
Custom sequences and timingPro & Studio
Change the days, skip steps, or create separate sequences for different kinds of clients.
No catch-up spam
Adding an invoice that's already months late? PayNudge sends one step at a time with breathing room between them.
Late Payment Act 1998 (UK)
Example- Invoice amount
- £4,800.00
- Days late
- 37
- Statutory rate
- 12.50% a year
- Interest per day
- £1.64
Interest
£60.82
Fixed compensation
£70.00
You stay in control
PayNudge is persistent on your behalf, but it never acts behind your back.
Approval queue
Every email waits for you by default. Approve, edit or skip in one click from your queue.
Auto-send for trusted clientsPro & Studio
Switch on auto-send for clients where you're comfortable letting reminders go out on schedule.
Paid means stop
Mark an invoice paid and its sequence ends instantly. No awkward reminder after the money has arrived.
Promises and partial payments
Log a promise to pay and reminders pause until that date. Record a part payment and the balance updates.
Ready for review 3
ExampleNorthwind Studio
£4,800.00
INV-0142, 1 day overdue. Friendly reminder, warm tone.
Atlas & Co.
€2,150.00
INV-0137, 14 days overdue. Firm reminder, firm tone.
Brightline Media
$3,600.00
INV-0129, 7 days overdue. Check-in, neutral tone.
- Juniper Labs paid INV-0121. Its sequence stopped.
- Reply from Atlas & Co. landed in your inbox.
- Brightline promised to pay on 24 Oct. Reminders paused.
Know where your money is
A clear view of what you're owed, by whom, and for how long.
Outstanding per currency
See exactly what you're owed in each currency, with no exchange-rate guesswork.
Aging and client insights
See how late each invoice is and which clients pay late on average. Advanced insights are on Pro and Studio.
Statements of accountPro & Studio
Send a client a clean PDF of everything they owe you in one place.
CSV import and exportPro & Studio
Bring in a batch of invoices at once, or take your data with you whenever you like.
Outstanding
Example- GBP
- £12,400
- 4 invoices
- EUR
- €3,150
- 2 invoices
- USD
- $2,000
- 1 invoice
Aging, GBP
- Not yet due 34%
- 1–30 days 38%
- 31–60 days 18%
- 60+ days 10%
Made for small teams, too
Studio adds the pieces an agency needs to collect together and for several brands.
Team members and rolesStudio
Invite up to 3 teammates as admins or members. Everyone works from the same queue.
Multiple sender brandsStudio
Collect for up to 5 brands, each with its own sender name and signature.
Audit logStudio
See who approved, edited or sent what, and when.
See it on your own invoices.
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