Get paid without the awkward follow-ups.
PayNudge is the collections assistant for freelancers and small agencies. It writes reminders that sound like you, gets firmer on schedule, and knows the late-payment interest you're legally owed. No accounting software needed.
- Free forever
- No card required
- Upgrade anytime
- From
- Sam Rivera <sam@riveradesign.co>
- To
- Dana Whitfield at Northwind Studio
- Subject
- Quick reminder: invoice INV-0142
Hi Dana,
Hope the launch went well. The new site looks great out in the wild! A quick note that invoice INV-0142 for £4,800 was due yesterday. In case it slipped through the cracks, I've attached it again with the bank details.
Thanks so much, Sam
INV-0142.pdf
You did the work. Now you're the debt collector.
Hi! So sorry to bother you again…
Just circling back on this, no rush at all!
Not sure if my last three emails reached you?
Per my previous email…
- Chasing feels awkward
- You rewrite the same follow-up five times, then don't send it. Days turn into weeks, and the invoice quietly ages.
- You're afraid of losing the client
- Too soft and you get ignored. Too blunt and the next project goes elsewhere. Finding the right tone is exhausting.
- You don't know your rights
- In the UK and EU, businesses can usually claim statutory interest and fixed compensation on late invoices. Most freelancers never do.
Set up an invoice in about a minute
No accounting software, no integrations, no migration. Just the invoices you already send.
Step 1: Add the invoice
Upload a PDF or a photo, or forward what you made in Google Docs, Wise or PayPal. PayNudge reads the client, amount, currency and due date. You check it in seconds.
Step 2: Set the tone for this client
Warm, neutral or firm, plus the relationship: long-term, new, or a repeat late payer. PayNudge plans a five-step sequence that fits.
Step 3: Approve, and get paid
Each reminder waits for one click from you. It goes out under your name and replies land in your inbox. Mark the invoice paid and everything stops.
Reminders that sound like you, not a robot.
Paste two or three emails you've written to clients. PayNudge picks up your greeting, sign-off, sentence length and how direct you like to be, then drafts every reminder in that voice.
- Tone per client. Keep it warm with the agency you've worked with for years, and firm with the one that always pays in month three.
- Relationship-aware. New clients get more context. Repeat late payers get fewer pleasantries and clearer deadlines.
- Facts from your invoice, never invented. Amounts, dates and interest figures are filled in by PayNudge, not guessed by the AI. You can edit any draft before it goes.
Your writing style
Example- Greeting
- Hi {first name},
- Sign-off
- Cheers, Sam
- Length
- Short, 3–4 sentences
- Style
- Friendly, direct, no exclamation overload
Tone with Northwind Studio
Relationship
Knows when to get firm.
Five steps, each a little more direct than the last. Timing counts from the due date, emails only go out on business days, and you can change any step.
Custom sequences and timing are available on Pro and Studio.
- Day 1
Friendly reminder
A light nudge the day after the due date, with the invoice and your payment link attached.
- Day 7
Check-in
Asks whether anything is holding the payment up, and makes it easy to reply with a date.
- Day 14
Firm reminder
Clear and polite. States how overdue the invoice is and asks for payment by a specific date.
- Day 30
Statutory interest notice
Pro & StudioFor UK and EU business clients: the interest and fixed compensation you're entitled to, calculated for you.
- Day 45
Letter before action
Pro & StudioA formal draft with PDF export for you to review. It is never sent automatically.
Knows your rights, so you don't have to look them up.
When a business client pays late, the law is often on your side. PayNudge calculates what you can claim and drafts the notice for you.
United Kingdom
Late Payment of Commercial Debts (Interest) Act 1998: the Bank of England reference rate plus 8% a year, plus fixed compensation of £40, £70 or £100 depending on the amount.
European Union
Late Payment Directive 2011/7/EU: the ECB reference rate plus at least 8 percentage points, plus a minimum of €40 compensation for recovery costs.
These rules apply to business-to-business invoices, and contracts or national law can change the details. This is general information, not legal advice.
Calculate what you're owed, freeLate Payment Act 1998 (UK)
Example- Invoice amount
- £4,800.00
- Days late
- 37
- Statutory rate
- 12.50% a year
- Interest per day
- £1.64
Interest
£60.82
Fixed compensation
£70.00
Ready for review 3
ExampleNorthwind Studio
£4,800.00
INV-0142, 1 day overdue. Friendly reminder, warm tone.
Atlas & Co.
€2,150.00
INV-0137, 14 days overdue. Firm reminder, firm tone.
Brightline Media
$3,600.00
INV-0129, 7 days overdue. Check-in, neutral tone.
- Juniper Labs paid INV-0121. Its sequence stopped.
- Reply from Atlas & Co. landed in your inbox.
- Brightline promised to pay on 24 Oct. Reminders paused.
Persistent, but never out of your hands
- Nothing goes out without your approval
- Every email waits in your queue by default. On Pro and Studio you can switch on auto-send for clients you trust. Letters before action are always drafts.
- Replies land in your inbox
- Emails are sent under your name, and the reply-to address is yours. Your client talks to you, not to a collections bot.
- Stops the moment you mark it paid
- Mark an invoice paid and the sequence ends instantly. A promise to pay pauses reminders until that date. Partial payments update the balance.
Built for people who invoice from a PDF
If your invoicing lives in a document and a bank app, PayNudge fills the gap between sending an invoice and getting paid.
A good fit if
- Freelance designers, developers, writers, photographers and consultants
- Small agencies and studios, including those billing under several brands
- Anyone who invoices from a PDF, Google Docs, Word, Wise, PayPal or Stripe payment links
- Business clients anywhere, in any currency
Probably not for you if
- You already chase through Xero, QuickBooks or FreshBooks reminders and they work for you
- You collect consumer debts. PayNudge is built for business-to-business invoices
- You want someone else to collect for you. PayNudge is your assistant, not a debt collection agency
Costs less than one late invoice.
Start free, no card needed. Upgrade to a simple monthly plan when you need more.
Paid plans are opening very soon. Start on Free today. Everything carries over when you upgrade.
Free
$0/ month
Try PayNudge on a few invoices. Free forever, no card required.
Start free- Up to 3 active invoices
- 5 AI invoice captures a month
- 15 AI-written reminders a month
- Friendly, check-in and firm reminders
- Approve every email before it goes out
- Late-payment interest calculator
Solo
$25/ month
For freelancers who just want to get paid without the awkward emails.
- Up to 25 active invoices
- AI invoice capture from PDF or photo
- Reminders written in your voice
- Warm, neutral or firm tone per client
- Approve every email before it goes out
- Promise-to-pay pauses & partial payments
- Late-payment interest calculator
Pro
Recommended$45/ month
Your full collections department, including the legal muscle.
- Unlimited invoices
- Statutory late-interest notices (UK & EU)
- Letter-before-action drafts with PDF export
- Contract analysis for payment clauses
- Auto-send for trusted clients
- Custom sequences & timing
- CSV import/export & statements of account
- Client payment insights
Studio
$65/ month
For small agencies collecting for several brands as a team.
- Everything in Pro
- 3 team members (plus you)
- Up to 5 sender brands with own signature
- Roles: owner, admin, member
- Shared approval queue & audit log
- Priority support
The Free plan is free forever, no card required. Prices in USD; sales tax or VAT may be added at checkout depending on where you are.
A note from the founder
“Most freelancers who get paid late don't have a money problem. They have an awkwardness problem. PayNudge exists to take that part off your plate, without ever pretending to be you behind your back.”
PayNudge is new, so you won't find customer logos or testimonials on this page. We won't invent them. What we can show you is the product itself, a free calculator you can use today, and a few promises we've built into the software rather than the marketing: nothing is sent without your approval unless you choose otherwise, your client always replies to you, and a letter before action is never sent automatically.
If something is missing or confusing, write to support@paynudge.site. A real person reads every message.
The founder of PayNudge
Built for freelancers, by people who've sent the awkward email.
Questions, answered
Something else on your mind? Get in touch.
Send the reminder you've been putting off.
Add your first overdue invoice in about a minute. PayNudge drafts the email, you approve it.
Free forever · No card required · Upgrade anytime